Undergraduate Medical Education Program (MD)

Undergraduate Medical Education

Mission Statement

The Mission of the Max Rady College of Medicine is to develop and deliver high quality educational programs for undergraduate and postgraduate students of medicine, for graduates and post-doctoral fellows in the basic medical sciences and for physicians in practice; conduct research and other scholarly inquiry in the basic and applied medical sciences; and, contribute to the improvement of health status in Manitoba and beyond by providing advice, disseminating information to health professionals and the public, and by cooperating in the planning for the development and delivery of health care services.

The Mission of the Undergraduate Medical Education Program is to develop, deliver and evaluate a high quality educational program for the MD Program.

Our Graduates will approach their profession with a spirit of Discovery by:

Welcoming and adapting to the ever-changing nature of medicine
Appreciating the continuum of basic science and human wellness
Building a broad and unbiased foundation of medical knowledge
Maintaining openness to practice medicine and conduct broader academic work in urban hubs and in rural and Northern communities, in Canada and around the world

Our Graduates will embrace Scholarship by:

Pursuing academic excellence at every stage of their careers as clinicians, researchers, academics, and administrators
Appropriately applying medical research and innovation to patient care
Committing to the practice of lifelong learning as professionals
Committing to the lifelong maintenance of an evidence-based practice
Healing through knowledge and compassion and acting as educators for patients, allied health professionals, and one another

Our Graduates will lead and collaborate within their communities by:

Advocating for the health and safety needs of individual patients and collective populations
Communicating effectively with all health care professionals, including generalists, specialists, and allied professionals and those in related sectors
Exemplifying professionalism and sustaining a climate of respect in all aspects of their lives
Fostering an atmosphere of cultural safety for all patients and populations by practicing with open-mindedness and unconditional goodwill.
Providing expert and compassionate medical care to diverse patient populations in Canada and beyond
In doing so, graduates of the Max Rady College of Medicine at the University of Manitoba will become exemplary physicians prepared to undertake the responsibilities entrusted to them

Medical education in Manitoba is designed to provide students with the knowledge and experience they need to practise medicine in a profession where new developments in science and public health policy create an ever-changing environment. In the first two years of the program, referred to as Pre-Clerkship, the subject matter is divided into Modules comprised of courses which cover core concepts in Human Biology, Health and Disease. The final two years, referred to as Clerkship are spent in direct contact with patients and doctors in a range of rural and metropolitan clinical settings in which students gain experience with Increasing responsibility for patient care and management.

Registration Information

Initial Registration Access Times

Students in the Max Rady College of Medicine Undergraduate Medical Education Program will be given access time to the registration system (Aurora Student) in July. For instructions on how to register online, please refer to the chapter, "Registration Information: Aurora Student”. Registration must be complete prior to the first day of classes.

Each student is registering in the same course for both the Fall and Winter sessions. Med III students will be able to register in their Summer session in mid-March. Students are asked to contact the Administrator, Enrolment via email: [email protected] or via telephone: (204) 789-3627 if registering difficulties are encountered.

Courses for the Undergraduate Medical Education program are:

Undergraduate Medical Education Program
Program & Year	College/ School Codes	Terms	Dept. Number & Course Number	Lecture Section	Lab Section
Medicine I	05	Fall and Winter	UGME 1000	L01	Not Applicable
Medicine II	05	Fall and Winter	UGME 2000	L01	Not Applicable
Medicine III	05	Fall, Winter and Summer	UGME 3000	L01	Not Applicable
Medicine IV	05	Fall and Winter	UGME 4000; UGME 4990	L01	Not Applicable

Web Registration Exceptions

Students who have a failing grade/s registered against them and/or have other outstanding academic matters (i.e. deferred or supplemental examinations, modified program, etc.) in regards to the previous academic session will not be allowed to register using the web registration system. Students who fall into this category should contact the Administrator, Enrolment at (204) 789-3627 for further information.

Bachelor of Science in Medicine and Summer Early Exposure Programs

Students approved to participate in summer enrichment programs will be registered by the College.

Prior to Registration

New Students: All incoming students must complete an application to the College of Physicians and Surgeons of Manitoba, complete a Heart and Stroke certified course in BLS for Healthcare Providers (HCP-C) and submit the following documentation prior to the first day of class: Immunization records, Adult Criminal Records Check (with Vulnerable Sector search), Child Abuse Registry Self-Check, Adult Abuse Registry Check, Essential Skills and Abilities (Technical Standards) for Admission, Promotion and Graduation in the MD Program, and Accommodation for Undergraduate Medical Students with Disabilities. If you are unable to submit these documents by the first day of class please contact the Administrator, Enrolment via email: [email protected] or via telephone: (204) 789-3627.

Returning Students: All returning students must re-certify their CPR in a Heart and Stroke certified course in BLS for Healthcare Providers (HCP-C) and submit a copy of their card to the Max Rady College of Medicine office prior to the first day of class. Returning students must be registered with the College of Physicians and Surgeons of Manitoba by June 30 of each year and must provide current documentation on Adult Criminal Record Check (with vulnerable sector search), Adult Abuse Registry Check and Child Abuse Registry Self-Check prior to the first day of class.

Faculty Academic Regulations

Admission to the Max Rady College of Medicine

The Applicant Information Bulletin is the official policy document for Admission. The Applicant Information Bulletin is reviewed and updated annually and may be subject to change.

Degrees Offered

Doctor of Medicine (M.D.)
BSc (Med) - Bachelor of Science in Medicine
MD/PhD

Program Pools and Streams

The 4 year general MD Program is open to the following applicant pools and streams:

Manitoba Applicant Pool
Bilingual (French/English) Stream
Canadian Indigenous Applicant Pool
Out of Province Applicant Pool

Eligibility Requirements for Admission

Refer to the Applicant Information Bulletin for the Eligibility Requirements.

Additional Requirements

Technical Standards Requirement: the Max Rady College of Medicine has identified the requisite skills and abilities for admission, promotion and graduation in the MD program. These standards can be found here.
The University of Manitoba and the Max Rady College of Medicine is committed to providing all students equal access to learning opportunities. If you are a student with a diagnosed learning disability (permanent, chronic, or temporary) who may require academic accommodations, please contact Student Accessibility Services at 204-474-7423 or by email to learn more about the confidential supports that are available.
Adult Criminal Record, Child Abuse Registry and Adult Abuse Registry Checks: all applicants must complete a self-declaration regarding adult criminal records, pending criminal charges and registration on the child abuse registry as an offender. This self-declaration must be done at the time of application. An adult criminal record check, declaration of pending criminal charges and child abuse registry self-check are required at the time of registration and annually thereafter.
Professional Registration: all medical students must be eligible for and become registered with the College of Physicians and Surgeons of Manitoba (CPSM) by the time of registration. Eligibility requirements can be viewed on the CPSM website.
Immunization requirements can be viewed here.
Students must have CPR designated as "Health Care Provider Level C" acceptable to the standards of the Heart and Stroke Foundation at the time of registration in Year 1. Students must have annual renewal of their CPR registration acceptable to the standards of the Heart and Stroke Foundation throughout the Undergraduate Medical Education Program. Evidence of current renewal must be provided on an annual basis prior to the beginning of the academic year. Failure to comply may result in exclusion from all academic programs until renewal is obtained.

Eligibility Requirements for Transfer

Applications for transfer are only accepted from students registered and in good standing in a medical school accredited by CACMS or LCME. Transfers can only be considered if there is a seat available through attrition. Details regrading the transfer policy can be found here.

Academic Regulations

Limited Access will not affect registration for the current Academic Year, which includes Fall, Winter, and Summer terms. See University Policy and Procedures – Repeat Course Policy – Section 2.5 (a) Limited Access.

The provisions of the General Academic Regulations and the University Policies and Procedures, apply to all students. Max Rady College of Medicine regulations and requirements change from time to time. Detailed information concerning the general regulations governing admissions, evaluation, academic progress and withdrawal for an undergraduate medical student may be obtained from the Undergraduate Medical Education Office. These regulations include the following:

A student will not be permitted to register unless the student is in good academic and financial standing from the previous year.
No year may be repeated more than once.
A student who withdraws from the Max Rady College of Medicine without prior written notice will be considered to have terminated connection with the College and will not be eligible for re-admission.
A student who withdraws from the College having given due notice of intention to withdraw is eligible for re-admission. If re-admission is approved the student will be required to conform to the rules and regulations, fee schedules, sequence of courses, in effect at the time of such readmission.
A student may, after completion of the work of a full year, be granted a leave of absence for one year subject to certain conditions related to the purpose of the leave of absence and on subsequent registration will be required to conform to the rules and regulations, fee schedules, and sequence of courses in effect at the time of such registration. The Leaves of Absence (LOA) Policy can be viewed at the following link.
A student who has been or expects to be prevented from attending any regular examination by reason of illness or other cause beyond the student’s control should at once notify the Associate Dean, Student Affairs and must abide by the requirements of the Deferred Examination Policy and Procedures found at the following link.
The College Executive Council reserves the right to require a student to withdraw from the program for which the student is enrolled when it believes the student to be unsuited, on general considerations of scholarship, or conduct for the profession, or the field within the profession, to which the program of studies normally leads. This right prevails notwithstanding any other provision in the college regulations.
Each student is required to present the personal and professional appearance, attitudes and behaviours expected of members of the medical profession. The Max Rady College of Medicine has a process through which lapses in professionalism are reported, investigated, and, when necessary, will result in remedial or punitive actions up to and including dismissal. The College of Medicine Professionalism website provides additional information at the following link.
Each student must complete the undergraduate program for the M.D. degree of the Max Rady College of Medicine within seven years of entry to first-year Medicine, exclusive of those students undertaking additional academic pursuits which are acceptable to the Progress Committee. The Leaves of Absence (LOA) Policy can be viewed at the following link . When a student fails to complete the program, Progress Committee will review the academic record of the student. The reasons for the prolonged duration of the student's program are confidential but must be approved as valid by the Associate Dean, UGME.

Requirements for the Degree of Doctor of Medicine (M.D.)

Every candidate for the degree of Doctor of Medicine must have satisfied the following requirements:

Subsequent to the successful completion of the required university studies, a student must have attended four full sessions of not less than nine months each in this or some other school of medicine approved by the University of Manitoba, the last two years of which must have been spent as a student of the University of Manitoba.
A student must have completed the required work, have fulfilled satisfactorily all special requirements, have received satisfactory grades throughout the entire medical program, and have discharged all indebtedness to the university.

Degrees: All degrees in Medicine will be conferred by the Senate of the university on the recommendation of the College Executive Council at a regular meeting of the University Senate or at a meeting specially called for that purpose.

Requirements for Registration to Practise Medicine

A university degree in medicine does not in itself confer the right to practice the profession of medicine in Canada. That right is obtained from a provincial registering body in the particular province in which the graduate desires to practice, and follows the successful completion of the Medical Council of Canada’s two qualifying examinations.

Federal Registration: The Medical Council of Canada

The Medical Council of Canada was established in 1912 by the Canada Medical Act. Its purpose is to grant a qualification to practice medicine acceptable for license in every province of Canada. It is not a licensing body, but “anyone who secures the diploma of the Medical Council of Canada by examination is registered on the Canadian Medical Register. This registration entitles one to become licensed to practice medicine in any province in Canada upon payment of the necessary fee and on meeting other provincial requirements.”

The Medical Council of Canada examinations are normally taken by undergraduate medical students of the University of Manitoba at the end of the fourth year. There is a fee for this examination. Examinations are held annually in Winnipeg in April, August, and October, and registration for these examinations may be made with:

The Registrar, Medical Council of Canada
1021 Thomas Spratt Place
Ottawa, ON K1G 5A2

The deadline for application is usually in December; candidates are advised to contact the Medical Council of Canada for current information.

Provincial Registration

The College of Physicians and Surgeons of Manitoba is the regulation body for the physicians in Manitoba. Each medical student must be registered with the College of Physicians and Surgeons of Manitoba in each year of the academic program. For information on registration in Manitoba contact:

The College of Physicians and Surgeons of Manitoba
1000–1661 Portage Ave.
Winnipeg, MB R3G 3T7
Telephone: (204) 774 4344
Website: http://cpsm.mb.ca/

The Program for the M.D. Degree

Governance

The program and its curriculum are the responsibility of the Curriculum Executive Committee. The policies, regulations, implementation and modifications of the educational program for the M.D. degree are determined by the Curriculum Executive Committee on the recommendation of the College Executive Council, Pre-Clerkship Curriculum Committee and the Clerkship Curriculum Committee. The Curriculum Executive Committee is chaired by the Associate Dean, UGME. The Terms of Reference for this committee and committee membership can be viewed at the following link. The Curriculum Executive Committee is responsible for the curriculum and teaching in the educational program leading to the M.D. degree.

General Statement

The UGME program has undergone an exhaustive comprehensive curriculum renewal process which commenced in 2010. The new clerkship was introduced in August 2013, and the new pre-clerkship was introduced in August 2014. The curriculum was created to be a fully integrated spiral scaffold curriculum throughout all 4 years that fulfills UGME global objectives, Future of Medical Education (FMEC) recommendations and LCME/CCME standards. It was fashioned to be a Person to Community Centered curriculum (as opposed to organ system or department-based).

The program is a continuum over the four years but is divided into the Pre-Clerkship, Years 1 and 2, and the Clerkship, Years 3 and 4, for administrative purposes. The mission and objectives of the program can be found at the following link.

The Max Rady College of Medicine does not support students’ limitation of their studies to only fields and disciplines of personal interest. Nonetheless, students are encouraged to pursue areas of interest and to develop their own education through clerkship electives and summer clinical exposures or research experiences. Students learn to use information, skills and behaviour from multiple sources of teaching to prevent and solve the health care issues that face their patients and society. Students learn that physicians are part of an interdisciplinary team and health care system that provides accessible, continuous and comprehensive health care.

In order to modify and enhance the educational program, the opinions of students and their evaluation of the program and its teachers are formally sought and respected by faculty. This information is used by the Curriculum Executive Committee to improve the program.

The Plan of the Curriculum

Professionalism

Professionalism, that is the behaviour and attitudes befitting medical professionals, is an important component of the Undergraduate Medical Education curriculum. Our goal is to instill the attributes of professionalism and to emphasize to medical learners that professional characteristics and attributes are necessary during the practice of medicine and for the development of their identity as physicians.

The Max Rady College of Medicine has developed a professionalism charter that serves as a framework for defining and demonstrating medical professionalism.

In cases where lapses in the level of professionalism necessary to underpin medical education are recognized, the Max Rady College of Medicine uses a Professionalism Report by which single egregious or recurrent lapses in student professionalism can be brought to the school’s attention. A summary statement will be included on an individual’s Medical Student Performance Record if two or more validated reports have been received. The Max Rady College of Medicine maintains the option to dismiss students on the basis of unprofessional behaviour, regardless of performance in the curriculum.

Pre-Clerkship Program

The goals and objectives of the UGME Pre-Clerkship curriculum are based on the mission and objectives of the undergraduate program as outlined in the following link. Student assessment is based on achievement of the learning objectives provided to students on-line via a curriculum management system known as Entrada.

The curriculum framework is based upon the principles of scaffolding and integration. The program comprises Human Biology, Health and Disease Modules commencing with a four week module – Foundation of Medicine. This module provides a basic science foundation relevant to the study and practice of medicine with the focus on principles, themes and overarching framework- these include normal structure and function of molecules, cells and tissues and how homeostasis is maintained at these levels; how cells respond to perturbations in homeostasis and some of the possible consequences; major mechanisms that underlie the development of disease, and exogenous factors that threaten health.

This is followed by 23 weeks of the Human Biology and Health Modules which in sequence are: Blood and Immunology 1, Cardiovascular 1, Respiratory 1, Neuroscience 1, Musculoskeletal 1, Endocrine/Metabolism 1, Obstetrics and Gynecology 1, Gastroenterology , Hepatology, Nutrition 1 and Urinary Tract 1 courses. These courses cover the normal development, anatomy, histology, physiology and processes for the various systems, predominantly basic sciences with clinical cases (normal or abnormal) to contrast or help illustrate normal. Each course will include an overview of burden of illness or diseases related to that system. The courses will be presented in the mornings while the afternoons will consist of five Longitudinal Courses that will proceed throughout all four years. These include:

Clinical Reasoning
Professionalism
Population Health
Clinical Skills
Indigenous Health

The content, where relevant will parallel the morning module courses.

Following completion of the Human Biology and Health Modules, the same course names will appear as Human Health and Disease Modules. This is 36 weeks in total with the first 9 weeks completing year 1 of study. Health and Disease Modules starts with an Introduction to Infectious Disease and Therapeutics course followed by Cardiovascular 2 and Respiratory 2. Year 2 of study commences with the remainder of the M2 courses in sequence: Blood and Immunology 2, Principles of Oncology, Neuroscience 2, Endocrine/Metabolism 2, Obstetrics and Gynecology 2, Gastroenterology, Hepatology and Nutrition 2, Urinary Tract 2 and Musculoskeletal 2. All the courses are presented as abnormal processes, predominantly clinical cases with review and application of basic sciences. Modules will be presented in the mornings while the afternoons will be five Longitudinal Courses again including:

Clinical Reasoning
Professionalism
Population Health
Clinical Skills
Indigenous Health

The content, where relevant, will parallel the morning module courses. Each course provides an overview of burden of illness and societal impact of diseases, and for each specific abnormality or disease where relevant the epidemiology, scientific basis and anatomy review, prevention and screening, cultural, social and ethical issues, natural history and prognosis, diagnosis, therapeutics and disease management. These may be covered during the morning module course or the afternoon Longitudinal course. The impact of Translational Research, Evidence Based Medicine and Health Care Systems will be highlighted where appropriate.

Year 1 will conclude with a one week rural primary care exposure.

Year 2 will conclude with a 9 week Consolidation module. The module will ensure all the content from the previous modules are assimilated, and includes single symptom presentations with broad differential diagnosis, multisystem disease such as complicated diabetes, “Themes” or disciplines such as pediatrics, geriatrics and systemic diseases such HIV, SLE and multiple myeloma. The consolidation module begins with the pain management curriculum and the dermatology course.

The two-year Pre-Clerkship curriculum brings together teachers and facilitators from across all College Departments, other healthcare related faculties and disciplines as well as members of the public. All basic medical sciences, including anatomy, molecular biology, biochemistry, human genetics, immunology, microbiology, physiology contribute to the curriculum as do the clinically applied basic sciences of pathology, pharmacology and community health sciences. Clinical departments including anaesthesia, clinical health psychology, family medicine, internal medicine, obstetrics, gynaecology, ophthalmology, otolaryngology, paediatrics, psychiatry, surgery are involved in all aspects of the curriculum.

Methods of Teaching

A variety of approaches are used to facilitate learning. These include self-directed learning, small group sessions, whole group sessions, lab practicals and simulation.

Methods of Assessment

Formative and summative assessments are provided throughout the Pre-Clerkship curriculum. These include self-reflection, learning portfolios, tutor feedback, instructional tests, multiple choice examinations, practical examinations, and short and long answer examinations.

Attendance

Certain learning sessions within the UGME program are designated as “mandatory attendance” sessions. These are generally sessions in which students are learning in a small group format, patients or their families are involved; clinical skills are being taught; or clinical care is being provided. Attendance at these sessions is recorded and reported to the UGME office, and contributes to the evaluation of the learner’s professionalism. The Attendance Policy can be viewed at the following link.

The procedures outlined in this policy do not preclude course directors, session leaders and instructors from tracking student learner attendance in their sessions and discussing any concerns related to attendance with the learners.

Clerkship Program

The Clerkship component of Curriculum Renewal introduced in 2013 was created to facilitate the integrated 4 year scaffold curriculum with central governance, supervised responsibility for patient care and mandatory academic time with frequent feedback and evaluation. The program is governed by the Clerkship Curriculum Committee for which the terms of reference and membership can be viewed on the website.

The Clerkship (Years 3 and 4) consists of Transition to Clerkship (4 weeks), Core Clinical Rotations (48 weeks), Electives, and CaRMS interviews (20 weeks), and Transition to Residency (12 weeks)

Transition to Clerkship (TTC) (4 weeks)

The goal of TTC is for the students to expand their focus from learning during pre-clerkship years to the actual provision of care in various health care settings. This will help the students translate the knowledge gained in pre-clerkship to the clinical setting and the actual provision of care. This includes the supervised responsibilities that accompany provision of preventative health and management of disease by use of simulation, patient assessments, small group sessions and shadowing experiences. The Transition to Clerkship is launched with a prominent local keynote speaker and reciting of Hippocratic Oath, includes four weeks in various didactic, simulation, and community settings.

Core Clerkship Rotations (48 weeks)

There are four 12 week blocks comprising 8 major clinical disciplines combining 2 disciplines per block to facilitate delivery of joint academic time: Surgery and Anesthesia/Ophthalmology/Radiology, Internal Medicine and Emergency Medicine, Pediatrics and Obstetrics/Gynecology and Psychiatry with Family Medicine/Public Health. For more specific outline see UGME Program Overview. The primary responsibility of the clerks in the program is the care of patients under the supervision of postgraduate students and faculty. Settings for the clerkship experience are varied, including wards and outpatient facilities of the hospitals, doctors' offices, rural settings and community-based hospitals. A formal Academic Half Day occurs weekly with mandatory attendance shared and created equally by the UGME Office and Longitudinal Courses, and the respective core clinical rotations. The Longitudinal Courses are those that proceed throughout all four years and include:

Clinical Reasoning
Professionalism
Population Health
Clinical Skills
Indigenous Health

The UGME academic time includes reflection exercises and assignments. An Evidence Based Medicine Course and Capstone Project is included during this time period. The core rotations each have additional scheduled academic sessions.

Electives and CaRMS National Interview Period (16 weeks)

There are 13 weeks of electives prior to the CaRMS National Interview Period. Throughout the elective periods, students must pursue education in a minimum of three different disciplines with a minimum duration of two weeks and maximum duration of eight weeks each. Electives may be pursued in a setting of the student’s own choice (including beyond the university), but must be approved by the Director, Electives. Students are responsible for all costs associated with electives and CaRMS interviews, e.g. transportation, accommodation etc.

Transition to Residency (12 weeks)

Following completion of the CaRMS interviews will be two 3 week selective periods selected from a catalogue of options including international selectives and university exchange programs, sandwiching CaRMS match week. During this time period students will be participating in an Evidence Based Medicine Course and Capstone Project. The CaRMS match week will include preparation for PGME sessions including types of practise, leadership skills, team work and medical legal/licensure sessions. Transition to Residency will conclude with a 4 week Comprehensive Review and Advanced Cardiac Life Support (ACLS) course

Requests for Conscience-Based Objections

The College of Medicine acknowledges that at times, learners may object to participating in educational activities. Learners who object to participation in educational activities may refer to the Conscience Based Exemptions Policy available online in order to seek a Conscience-Based Objection.

Student Assessment and Academic Progress

Responsibility

The policies and procedures for the assessment of the students in the program for the M.D. degree are the responsibility of the College Executive Council.

Progress Committee: The Progress Committee meets regularly to evaluate the performance and progress of students enrolled in the Undergraduate Medical Education program.

The responsibilities of the Progress Committee include:

Recommending to the College Executive Council the academic standards by which the progress of students are judged and ensuring that examiners have followed the policies and procedures set by the College Executive Council.
Determining which students may proceed to the next stage of the program or to graduation.
Determining which students should write supplemental examinations, or be required to take remedial study , or be required to repeat all or part of the academic year before promotion to the next stage of the program or graduation.
Placing students on Monitored Academic Status or Probationary Academic Status.
Ensuring that the Student Evaluation Committees have followed the policies and regulations of evaluation that have been approved by the College Executive Council.

The Pre-clerkship and Clerkship Student Evaluation Committees (PSEC, CSEC) conduct the assessment of the students. The knowledge, clinical and communication skills, attitudes and behaviour of the students are evaluated by examination, assessment of performance and completion of assignments.

The responsibilities of the PSEC, and CSEC include:

Planning and administration of all aspects of student assessment and performance.
Planning and administration of all supplemental examinations.
Planning and administration of all other measures of academic performance.
Planning and administration of remedial training for students with unsatisfactory academic performance.
The reporting of the results of examinations, supplemental examinations, other academic performance evaluation and remedial training to the Progress Committee.

Evaluation in the Pre-Clerkship Program

Summative Examinations

The PSEC will inform the students of the pre-determined pass mark for each examination at the beginning of their course or module. The students, however, will be given the overall as well as the actual marks obtained in the different sections of the examination. Student results will be reported to them as a pass or fail. Grades and relative performance will be recorded in the students' active files. A student can view his or her active file in accordance with the Student Records Policy and procedures online.

The Max Rady College of Medicine uses a Pass/Fail system where grades are not reported external to the Max Rady College of Medicine. Transcripts and Medical Student Performance Reports will indicate only whether a student has passed or failed a year, course, or module. However, within the Max Rady College of Medicine, student grades will be used to help identify students at academic risk and to help select students for distinctions such as awards and specialized programs.

For modular courses, there are written comprehensive examinations based on the objectives at the end of each course or module. In addition, there are mid-course or mid-modular assessments (often examinations) for each course. Each examination may use various methods of assessment: multiple choice questions, short answer questions, etc. There may also be take-home assignments in each course that contribute to the final mark. Longitudinal courses will have multiple forms of assessment throughout the year, and may include written examinations, take-home assignments, OSCE examinations, or other forms of assessment.

Expectations for student conduct and information related to pass marks for summative examinations can be found in the following UGME policies.

Failures of the Evaluation in Pre-Clerkship Years 1 and 2

The UGME Promotion and Failure Policy governs decisions related to student promotion and failure at the Pre-Clerkship level can be viewed here

Students failing a number of examinations up to the maximum allowable failures for modular courses or up to two longitudinal courses are permitted to sit supplementary examinations in accordance with the Supplemental Examination Policy that can be viewed online.

Students who fail any supplementary examination in a first or second year modular course will be given a third attempt to pass the particular course via a second supplemental examination. Students who fail this third attempt will fail the year. Students who fail any supplemental examination in a first or second year longitudinal course will fail that year.

Students who are granted supplemental privileges are expected to undertake remedial study at a time determined by the Director, Remediation. Remediation usually occurs during the summer period. Following the remediation, a student will sit a supplemental examination comparable but different from that failed. The performance of students during the remedial period will be assessed by a preceptor and will normally include an oral and/or written examination and/or repeated OSCE. Students who fail to reach the standard expected after remediation will fail the year.

Students in Year 1 and Year 2 who are successful on the supplemental examination(s) will be promoted.

Students who fail Year 1 or Year 2 will be required to repeat that particular year.

Formative Assessment in Pre-Clerkship

A variety of formative assessments are conducted in Pre-Clerkship including instructional tests, practice questions, reflective writing, self-evaluation, and peer-evaluations.

Remediation in Pre-Clerkship

A student who fails an examination is required to meet with the Director, Remediation for a remediation assessment. The exact nature of the remediation may vary and will be determined on a case by case basis by the Director, Remediation in conjunction with the Course Coordinator. The student will also be required to meet with the Associate Dean, Student Affairs, who may also direct the student to other college members or services for students. Remediation Policy and Procedures can be viewed online.

Evaluation of Students in the Clerkship Program

The Max Rady College of Medicine concluded a significant period of Curriculum Renewal in 2018.

Methods of Summative Assessment (General)

The policy and procedures applicable for evaluation are:

Various methods will be used to assess students, including the final evaluation reports (FITERs); written external NBME examinations and OSCE-type exams. Student performance for evaluation purposes during examinations may be recorded in writing, orally, by computer, by audio or by video taping. All material necessary to generate the mark such as papers, computer records and tapes will be destroyed once the student has passed that assessment. Such material can be of help to a student needing remediation before the examination.

To achieve this quality assurance, the Clerkship Student Evaluation Committee may use direct observation or indirect observation by audio and video monitoring. Quality assurance material is subject to the aforementioned regulations of the university and the College. Furthermore, this material, which could identify the individual student will not be released to anyone, other than the Dean and Clerkship Student Evaluation Committee without the written consent of the student.

The Introduction to Clerkship (ITC)

The goal of Introduction to Clerkship (ITC) is to prepare the student for clerkship rotations. Students will be assessed for attendance and performance in learning groups. The purpose of student evaluations in ITC is to ensure that students are ready to begin the clerkship rotations.

Readiness for clerkship must be demonstrated in many areas including: basic medical knowledge and its application; clinical skills in evaluating patients; analysis of clinical data; problem identification and diagnosis; planning of investigation; planning of management and therapy; relationships to patients and staff. These attributes will be assessed in a variety of ways throughout ITC.

Method of Assessment:

Students failing to attend mandatory sessions will be reported to the Associate Dean UGME, who will inform the Clerkship Student Evaluation Committee. Each student will receive a warning from the Associate Dean’s office. If this warning is ignored the student’s attendance record and performance will be considered by the Clerkship Student Evaluation Committee and the student may be failed for the sessions missed. A suitable remedial period may be provided. If the student does not perform satisfactorily in the remedial period the ITC will be failed.

The student must be informed of a recommendation for failure within seven working days of the end of the session. The pass/fail decision will be given by the departmental representative to the Clerkship Student Evaluation Committee. In the case of a failing evaluation the reasons for failure must be documented and submitted to the Clerkship Student Evaluation Committee.

Remediation

Failure for Inadequate Attendance:

The coordinator of the module of sessions missed may, with approval of the Director, Clerkship Curriculum, provide the student with a remedial course, of comparable educational experience in that subject; the student will have to attend and perform satisfactorily to pass the ITC.

The Major Clinical Clerkships

Method of Assessment:

The evaluation of the students during the clinical clerkship rotations may be assessed by review of clinical performance, written examinations, and projects.

Clinical Performance:

The objectives of the Clerkship Program are consistent with the Undergraduate Medical Education Objectives found online

The Midpoint In-Training Report (MITER) is a formative assessment in rotations of four weeks or longer. The student uses this report to complete a self-assessment which is then discussed with the student’s preceptor. If a student’s early performance is likely to lead to a failure, the Clerkship Director must advise the student of an impending failure by the midway point of the rotation. In such cases, the student must be given help to improve performance to the expected standard. The Clerkship Director, or designate, will collect preceptor assessments throughout the rotation. The Clerkship Director, or designate, will use all assessments to make a final decision on the student’s performance at the end of the rotation in that department. A Final In-Training Evaluation Report (FITER) of each student’s achievement of these objectives will be completed for each rotation.

A failing student must be informed of the failure by the Clerkship Director, or designate, preferably before the end of the rotation but not later than seven working days after the rotation is complete. All results will be submitted to the undergraduate committee of the department, who, for a failure, will review all the assessments and preceptors’ pass/fail assessments and determine the overall pass/fail standing for the student during the rotation in question.

The pass/fail recommendation, with the FITER and any supporting evidence for that decision, will be submitted by the departmental representative to the Clerkship Student Evaluation Committee. The pass/fail decision will be reviewed and affirmed if there is a majority vote of the members of Clerkship Student Evaluation Committee present at the first meeting of the Clerkship Student Evaluation Committee following the completed rotation. In the case of a tie, the chair of Clerkship Student Evaluation Committee will have the deciding vote, otherwise he or she will not vote.

On occasions, Progress Committee may deem it necessary to forward feed student summative assessment information to subsequent Clerkship Directors, or designates. In such instances, the student will be informed and the process will follow that outlined in the Forward Feeding Policy and Procedures found online.

Clerkship Written Examinations:

Students will take the National Board of Medical Examiners (NBME) subject examinations at the end of the following clerkship periods: Obstetrics/ Gynaecology, Paediatrics, Psychiatry, and Surgery. For Internal Medicine, the NBME examination will take place after the Internal Medicine Selective rotation. For Core Surgery the NBME examination will take place following the major surgery rotation. The passing standard for the NBME examinations will be set by the CSEC on an annual basis, based on an Equated Percent Score as recommended by the NBME. Students failing a NBME examination will re-sit this examination as outlined in the Supplemental Examination Policy found online.

The Comprehensive Clinical Examination (CCE)

The goal of the Comprehensive Clinical Examination (CCE) is to objectively assess student clinical competence in generic skills of data collection, interpersonal relationships, along with the content of the case for diagnosis, investigation, and management of common clinical problems. This examination frequently uses standardized patients to test these clinical skills. The CCE committee is a sub-committee of the Clerkship Student Evaluation Committee and is chaired by the CCE coordinator. The CCE is marked to a standard predetermined by the CCE committee and the results of the examination are submitted to the Clerkship Student Evaluation Committee.

The Multiple Specialty Rotation in Clerkship (MSR)

Method of Assessment:

The assessment of students during each component of the MSR clerkship rotation includes assessments of attendance, performance and could include College prepared examinations. Students will be expected to attend all clinical, small group, and laboratory sessions. Clinical performance will be judged, where applicable, as in the major clerkships. The Clerkship Director, or designate, must advise each student by the midway point of each component of the rotation if his or her performance is likely to lead to a failing assessment in that component. In such cases, the student must be given help to improve performance to the expected standard. The Clerkship Director, or designate, will use all assessments to make a final decision on the student’s performance at the end of each component of that rotation. A failing student must be informed of the failure by the preceptor, Clerkship Director, or designate preferably before the end of the rotation but not later than seven working days after the rotation is complete. All results will be submitted to the undergraduate committee of the department, who, in the case of a failure will review all the assessments and preceptor(s) pass/fail assessments to determine the overall, pass/ fail standing for the student in that department.

The Elective Periods

Method of Assessment:

Electives are evaluated in a similar manner to other clerkship rotations and students are required to obtain a completed elective assessment form for every elective pursued. These evaluations will be reviewed by the Director, Electives, and unsatisfactory assessments will be submitted to the Clerkship Student Evaluation Committee.

Remediation during Clerkship

A student who has received a failing FITER on a non-elective clinical rotation, shall be required to meet with the Director, Remediation for a remediation assessment. Remediation during the clerkship is typically scheduled during electives or other time as determined suitable by the College. The Director, Remediation in consultation with the Clerkship Director, or designate will coordinate this remediation, which will include further clinical experience. The policy and procedures governing remediation may be found online.

Clerkship Clinical Performance Remediation:

The Clerkship Student Evaluation Committee will provide the student who has failed a clinical rotation an appropriate remedial period with the department in which the rotation was failed. The rotation will be an equivalent educational experience to the clerkship failed, and its goal will be to assist the student to reach the expected standard of clinical competence. A similar process of evaluation will be used. The remedial rotation will usually be taken during an elective period.

Remediation for NBME Examination Failures:

Students failing any two NBME examinations (in the same subject or different subjects) will be required to meet with the Director, Remediation for remediation assessment. The policy and procedures governing remediation may be found online. Where a student has failed two successive NBME examinations in the same subject, the student will be required to complete a remedial period of training from the relevant. The Director, Remediation in conjunction with the Clerkship Director, or designate, will coordinate the remediation; further clinical experience may be needed to meet that purpose. Such a remedial period will be a maximum of four weeks and will usually be taken in an elective period, and followed by a third attempt at the National Board examination.

Remediation for Failure in the CCE:

The Clerkship Student Evaluation Committee will devise an appropriate remedial period which will take into account the areas of weakness demonstrated by the CCE and will usually be taken during elective time. This remediation will be assessed by a clinical assessment and may include an oral and/or written exam.

Remediation for an MSR Clerkship Failure:

The Clerkship Student Evaluation Committee will provide the student who has failed a clinical component of the MSR with a remedial period in the department in which the rotation was failed. This period is flexible but can be up to the same length as the failed rotation. Such a remedial rotation will be an equivalent educational experience to that failed and its goal will be for the student to reach the expected standard of clinical performance. A similar process of assessment will be used and may be supplemented by a clinical oral and/ or written examination if the department deems it necessary. The remedial will usually be taken in an elective period.

Remediation for an Electives Failure:

The Clerkship Student Evaluation Committee will devise a remedial period of up to four weeks which will take into account the areas of weakness revealed by the student’s elective evaluation. This will be taken in the next available free time for the student. The remedial period will be evaluated by clinical assessment.

Failure of a Student in the Clerkship Program

The Clerkship Program is a continuum held over Year 3 and Year 4. A failure of the Clerkship Program is considered to be a failure of one year, please refer to Academic Regulations.

Failure of the Clerkship:

The student will be determined to have failed the Clerkship Program if:

Failure of Clinical Assessments
The student has received failing assessments in one or more of the following:
1. Two major clerkships in different disciplines (Internal Medicine, Internal Medicine Selective, Surgery, Surgery Selective, Paediatrics, Obstetrics/ Gynaecology, Psychiatry, and Family Medicine)
  or
2. One major clerkship and:
  1. its remedial, or
  2. an ITC remedial, or
  3. an MSR remedial, or
  4. an elective remedial
    or
3. Remedials in two of the following:
  1. Anesthesia
  2. Emergency Medicine
  3. Otolaryngology
  4. Ophthalmology
  5. Community Health Sciences
  6. Elective
  7. ITC
Failure of Examinations
The student has failures in one or more of the following:
1. A single NBME subject examination three times
  or
2. A total of five NBME examinations
  or
3. The CCE after remediation
Remediation Related Failures
If the remediation period recommended for a student, for whatever cause, requires more than eight weeks, then the student will be deemed to have failed the Clerkship Program.

Complete information related to promotion and failure in any year of the Undergraduate Medical Education program can be found in the Undergraduate Medical Education Promotion and Failure Policy and Procedures online.

Terms for the Repeat Clerkship

A student who fails the Clerkship Program, be it because of failure of clinical assessments, failure of examinations, or failure of remediation (as above), immediately ceases in the program, and will be required to repeat the Clerkship Program. The Repeat Clerkship will consist of the following, at a minimum: Six-week rotations in each of Core Internal Medicine, Core Surgery, Paediatrics, Family Medicine, Psychiatry, and Obstetrics/Gynaecology, plus 12 to16 weeks of electives. A student in the Repeat Clerkship will also be required to complete the ACLS course (0.5 weeks), the LMCC refresher course (4.5 weeks). The student will be granted 3 weeks for CaRMs interviews and two weeks for vacation. Furthermore, if the failure occurred prior to the completion of the Medicine Selective, Surgery Selective, Multiple Specialty Rotation (MSR), or Community Health Sciences Project, then these will be required components of the Repeat Clerkship as well. The student must satisfactorily meet all clinical assessments, examinations, the CCE, as well as remedial rotations (as appropriate), regardless of whether they had been passed previously. The terms of the Repeat Clerkship will be submitted to the Progress Committee for review and final approval.

Terms for Failure of the Repeat Clerkship

The terms for failure of the Repeat Clerkship are the same as “Failure of a Student in the Clerkship Program”. A student who has failed the Repeat Clerkship will be required to withdraw from the Max Rady College of Medicine program.

For Students beginning Clerkship on August 2013 or later

During the clerkship years students will be assessed on their competence and this will include assessment of their cognitive knowledge and understanding, clinical skills, problem solving and judgement, technical skills, interpersonal attributes and general professional responsibility. Assessment will be the responsibility of the Clerkship Student Evaluation Committee (CSEC).

Methods of Summative Evaluation (General):

The policy and procedures applicable for evaluation are:

Various methods will be used to assess students, including the final evaluation reports (FITERs); written external NBME examinations and OSCE-type exams. Student performance for assessment purposes during examinations may be recorded in writing, orally, by computer, by audio or by videotaping. All material necessary to generate the mark such as papers, computer records and tapes will be destroyed once the student has passed that evaluation. Such material can be of help to a student needing remediation before the examination.

To achieve this quality assurance, the CSEC may use direct observation or indirect observation by audio and video monitoring. Quality assurance material is subject to the aforementioned regulations of the university and the College. Furthermore, this material, which could identify the individual student will not be released to anyone, other than the Dean and Clerkship Student Evaluation Committee, without the written consent of the student.

The Transition to Clerkship (TTC)

The goal of Transition to Clerkship (TTC) is to prepare the student for clerkship rotations. Students will be assessed for attendance and performance in learning groups. The purpose of student assessment in TTC is to ensure that students are ready to begin the clerkship rotations.

Method of Assessment:

TTC Remediation

Failure for Inadequate Attendance:

The coordinator of the block of sessions missed may, with approval of the Director, Clerkship Curriculum, provide the student with a remedial course, of comparable educational experience in that subject; the student will have to attend and perform satisfactorily to pass the TTC.

The Major Clinical Clerkships

The Major Clinical Clerkships for students Beginning Clerkship in August 2014 or later are:

Family Medicine
Internal Medicine
Surgery (Surgical Specialties is a part of this rotation.)
Obstetrics/Gynecology
Pediatrics
Psychiatry
Anaesthesia
Emergency Medicine

Method of Assessment:

The assessment of the students during the clinical clerkship rotations may be assessed by review of clinical performance, written examinations, and projects.

Clinical Performance:

The objectives of the Clerkship Program are consistent with the Undergraduate Medical Education Objectives found online.

All results will be submitted to the undergraduate committee of the department, who, for a failure, will review all the assessments and preceptors’ pass/fail assessments and determine the overall pass/fail standing for the student during the rotation in question.

The pass/fail recommendation, with the FITER and any supporting evidence for that decision, will be submitted by the departmental representative to the CSEC. The pass/fail decision will be reviewed and affirmed if there is a majority vote of the members of CSEC present at the first meeting of the CSEC following the completed rotation. In the case of a tie, the chair of CSEC will have the deciding vote, otherwise he or she will not vote.

Clerkship Written Examinations:

Students will take the National Board of Medical Examiners (NBME) subject examinations at the end of the following clerkship periods: obstetrics/gynaecology, paediatrics, family medicine and psychiatry. For internal medicine, the NBME examination will take place after the internal medicine/emergency medicine block. For surgery, the NBME examination will take place after the surgery/anesthesia block. For students beginning their clerkship in August 2020 or later, the passing standard for the NBME examinations will be set by the CSEC on an annual basis, based on an Equated Percent Score as recommended by the NBME. Students failing a NBME examination will re-sit this examination as outlined in the Supplemental Examination Policy.

The Major Clinical Clerkships:

As an alternative to the tradition block rotation described above, students will have the opportunity to apply for the Brandon Longitudinal Integrated Clerkship (LInC). This clerkship will cover the same clinical presentations and academic material of the traditional block rotation. Moreover, the program will be delivered in a longitudinal fashion with students getting exposure to the major clinical areas multiple times throughout the year. In the family medicine portion of the clerkship students will be exposed to the same preceptors over the course of the entire year for approximately one day a week including small communities around Brandon.

Evaluation and examinations will be the same as the traditional block rotation. The primary benefits of this form of clerkship are to allow students to develop relationships with preceptors, and to provide an exposure to medicine in a rural setting. Opportunities to get more one on one and hands on experience will be enhanced in this environment.

The Comprehensive Clinical Examination (CCE)

The goal of the Comprehensive Clinical Examination (CCE) is to objectively assess student clinical competence in generic skills of data collection, interpersonal relationships, along with the content of the case for diagnosis, investigation, and management of common clinical problems. This examination frequently uses standardized patients to test these clinical skills. The CCE committee is a sub-committee of the CSEC and is chaired by the CCE coordinator. The CCE is marked to a standard predetermined by the CCE committee and the results of the examination are submitted to the CSEC.

The Minor Clinical Clerkships

The Minor Clinical Clerkships for Students beginning Clerkship in August 2014 are:

Internal Medicine Selective
Musculoskeletal Rotation
Public Health
Electives

The Minor Clinical Clerkships for Students beginning Clerkship in August 2015 or later are:

Internal Medicine Selective
Musculoskeletal Rotation
Any of the assessments integral to the Population Health Course or Professionalism Course (if applicable)
Public Health
Evidence-Based Medicine Practice Course
Electives
Transition to Residency Selectives

Method of Assessment:

The assessment of the students during the clinical clerkship rotations may be assessed by review of clinical performance, written examinations, and projects.

Clinical Performance:

The objectives of the Clerkship Program are consistent with the Undergraduate Medical Education Objectives found online.

The Transition to Residency (TTR)

The goal of the Transition to Residency (TTR) is to prepare students for residency programs. Students will be assessed for performance on TTR Selectives and in the Evidence-Based Medicine Practice Course. Attendance is mandatory for TTR.

Method of Assessment:

Students failing to attend mandatory sessions will be reported to the Associate Dean UGME, who will inform the CSEC. Each student will receive a warning from the Associate Dean’s office. If this warning is ignored the student’s attendance record and performance will be considered by the CSEC and the student may be failed for the sessions missed. A suitable remedial period may be provided if determined appropriate by the College. If the student does not perform satisfactorily in the remedial period the TTR will be failed.

The TTR Selectives and Evidence-Based Medicine Practice Course will be assessed by FITER.

The student must be informed of a recommendation for failure within seven working days of the end of the session. The pass/fail decision will be given by the departmental representative to the CSEC. In the case of a failing evaluation the reasons for failure must be documented and submitted to the CSEC.

Remediation During Clerkship

A student who has received a failing FITER on a clinical rotation, shall be required to meet with the Director, Remediation for a remediation assessment. Remediation during the clerkship is typically scheduled during electives or other time as determined suitable by the College. The Director, Remediation in consultation with the Clerkship Director, or designate will coordinate this remediation which will include further clinical experience. The policy and procedures governing remediation may be found online.

Clerkship Clinical Performance Remediation:

The CSEC will provide the student who has failed a clinical rotation an appropriate remedial period with the department in which the rotation was failed. The rotation will be an equivalent educational experience to the clerkship failed, and its goal will be to assist the student to reach the expected standard of clinical competence. A similar process of assessment will be used. The remedial rotation will usually be taken during an elective period.

Remediation for NBME Examination Failures:

Students failing any two NBME examinations (in the same subject or different subjects) will be required to meet with the Director, Remediation for a remediation assessment. Where a student has failed two successive NBME examinations in the same subject, the student will be required to complete a remedial period of training from the relevant rotation. The Director, Remediation in conjunction with the Clerkship Director, or designate, will coordinate the remediation; further clinical experience may be needed to meet that purpose. Such a remedial period will be a maximum of four weeks and will usually be taken in an elective period, and followed by a third attempt at the National Board examination.

Remediation for Failure in the CCE:

The CSEC will devise an appropriate remedial period which will take into account the areas of weakness demonstrated by the CCE and will usually be taken during elective time. This remediation will be evaluated by a clinical assessment and may include an oral and/or written exam.

Failure of a Student in the Clerkship Program

The Clerkship Program is a continuum held over Year 3 and Year 4. A failure of the Clerkship Program is considered to be a failure of one year, please refer to Academic Regulations.

Failure of the Clerkship:

The student will be determined to have failed the Clerkship Program if:

Failure of Clinical Assessments
The student has received failing evaluations in one or more of the following:
1. Two major clerkships in different disciplines
  or
2. One major clerkship and:
  1. its remedial, or
  2. a TTC remedial, or
  3. a remedial of a minor clerkship
    or
3. Remedials in two of the following:
  1. A minor clerkship
  2. TTC
Failure of Examinations
The student has failures in one or more of the following:
1. A single NBME subject examination three times
  or
2. A total of five NBME examinations
  or
3. The CCE after remediation
Remediation Related Failures
If the remediation period recommended for a student, for whatever cause, requires more than ten weeks, then the student will be deemed to have failed the Clerkship Program.

Terms for the Repeat Clerkship

A student who fails the Clerkship Program, be it because of failure of clinical assessments, failure of examinations, or failure of remediation (as above), immediately ceases in the program, and will be required to repeat the Clerkship Program. The Repeat Clerkship will consist of the following, at a minimum: Six-week rotations in each of Internal Medicine, Surgery, Paediatrics, Family Medicine, Psychiatry, and Obstetrics/Gynaecology, plus up to fourteen weeks of electives. The number of elective weeks may be reduced (from fourteen) by the number of weeks of electives already successfully completed. A student in the Repeat Clerkship will also be required to complete the ACLS course (if not already passed) (0.5 weeks), the LMCC refresher course (if not already passed) (4.5 weeks). The student will be granted 3 weeks for CaRMs interviews and two weeks for vacation. Furthermore, if the failure occurred prior to the completion of the Medicine Selective, Musculoskeletal Rotation, Emergency Medicine Rotation, Anesthesia Rotation, Population Health course, Professionalism Course, TTR Selectives, Evidence-Based Medicine Practice Course, then these will be required components of the Repeat Clerkship as well. The student must satisfactorily meet all clinical assessments, examinations, the CCE, as well as remedial rotations (as appropriate), regardless of whether they had been passed previously. The terms of the Repeat Clerkship will be submitted to the Progress Committee for review and final approval.

Terms for Failure of the Repeat Clerkship

The terms for failure of the Repeat Clerkship are the same as listed above in “Failure of a Student in the Clerkship Program”. A student who has failed the Repeat Clerkship will be required to withdraw from the Max Rady College of Medicine program.

Regulations for Students Taking Leave from the Clerkship Program

Students may, for health or personal reasons, withdraw from clinical rotations or take temporary leave. For planned leave, prior permission must be obtained from the Associate Dean, UGME and/or Associate Dean, Student Affairs or designate. For leaves due to sudden or unexpected circumstances, the Associate Dean, UGME, the Director, Clerkship, and the Clerkship Director or designate of the rotation must be informed. Written documentation of the reason for leave will be required by the Associate Dean, UGME. The information is confidential to the Associate Dean, UGME and Associate Dean, Student Affairs or designate. Further information please refer to the Leaves of Absence (LOA) Policy.

Students who require an extended leave from the Clerkship Program may have a delayed graduation.

If a student misses more than 25% of a rotation, the student will not receive credit for the rotation regardless of the reason. The student will be required to repeat the entire rotation.

Brief periods of leave may be taken upon notification and approval by the Director, Clerkship. For complete details on attendance during clerkship please refer to the Student Attendance Policy.

Generally, the Clerkship program is completed in 79 weeks, excluding CaRMS interview time and holiday time. When, due to leaves of absence, a student will take more than 79 weeks, including elective periods, to complete the Clerkship Program the Clerkship Student Evaluation Committee will review the student’s record (clinical assessments and examinations) during the Clerkship Program to ensure that the time lost has not compromised the overall achievement of the student.

Reappraisal and Appeal of Failed Rotations and Examinations

A student who has received a failing grade in any course or on any FITER may be permitted to request a reappraisal of the assessment in accordance with the Reappraisal of Student Assessment Policy.

If the student is not accepting of the decision reached by a Reappraisal Committee as outlined in the above stated policy, the student can appeal the decision to the Undergraduate Student Appeals Committee.

A student can appeal a decision of the Undergraduate Student Appeals Committee to the Max Rady College of Medicine Student Appeals Committee and a student appeal of the Max Rady College of Medicine Student Appeals Committee can be brought to the Senate Committee on Student Appeals.

The Max Rady College of Medicine will not accept requests for reappraisal of external examinations. The National Board of Medical Examiners (NBME) provides a Score Recheck Service, details of which are posted on the NBME website. Students are responsible for the cost of a Score Recheck that may be requested on their behalf by the Max Rady College of Medicine.

Academic Research in Medical Education

Intro Medicine

Part of the educational responsibility of the Max Rady College of Medicine is to perform research on innovations and effectiveness in medical education. Whenever students are the research subjects, all such research must have approval from the Max Rady College of Medicine Research Ethics Board. Where students are studied individually their participation will be voluntary. Research findings will not identify individuals.

On This Page

Bachelor of Science in Medicine (B.Sc. (Med.)) Program
One Summer Medical Student Research Program
MD/PhD Program
MD/MSc Program

Bachelor of Science in Medicine (B.Sc. (Med.)) Program

General Information

The Bachelor of Science in Medicine program is offered over two summer terms; following the first and second year of the undergraduate program in Medicine. The B.Sc. (Med) program is designed to provide the under-graduate medical student with an opportunity to gain firsthand experience in medical research. A large variety of basic science, translational and clinical research projects are available for the student to choose from each year.

The program consists of three components with the option of clinical exposure:

Research project
Written report
Dissertation

The program is open to undergraduate students in the Max Rady College of Medicine and, if approved by the B.Sc. (Med) Committee. The work for this degree may be carried out in any department of the Max Rady College of Medicine at the University of Manitoba. This full-time program may not be taken concurrently with the MED II Research program or any part of the medical curriculum nor combined with any other programs such as traveling scholarships. The BSc.(Med) Program is only open to students who are in good academic standing and the students must be enrolled in the Max Rady College of Medicine at the University of Manitoba.

To enroll in the B.Sc.(Med) program the student must find a supervisor in any field within the Max Rady College of Medicine. Every September the Program Coordinator posts a list of abstracts with the supervisor’s contact information listed. The abstracts provide a snap shot of the research project and also briefly outline what the BSc(Med) student will be doing within the project. Students are welcome to select an abstract from the posted list and contact the supervisor individually or they can seek out a supervisor that is not listed on the posted abstract list. The main requirement for the supervisor is that they must hold a minimum appointment of Assistant Professor within the Max Rady College of Medicine. Together, the student and supervisor submit an application which includes an abstract and project proposal to the B.Sc.(Med) Committee. If the project proposal is accepted by the committee, students are accepted into the B.Sc. (Med) Program and can then be registered with the university for the B.Sc.(Med) summer sessions. All accepted projects require both a primary supervisor from the Max Rady College of Medicine and a Co-supervisor from any faculty or school at the University of Manitoba. Primary and Co-supervisors must hold a minimum appointment within their academic setting of Assistant Professor. All accepted projects must receive the applicable institutional ethics, biosafety or other approvals prior to commencement of the term. As well, any projects focusing on topics pertaining to indigenous peoples, must be submitted with approval from the appropriate regulatory bodies, such as First Nations and Inuit Branch, etc.

All students are required to present their research findings in both a written report and oral presentation at the conclusion of their second summer. Students are encouraged to produce an interim report due in the second year of their undergraduate training. Students will be evaluated by their Supervisor after the first summer and by the B.Sc.(Med) committee following the completion of the requirements for the B.Sc.(Med) degree. Students will be required to withdraw from the program if they make unsatisfactory progress after the first summer of research.

The B.Sc.(Med) degree will be conferred at the same time as the M.D. degree unless the student, having satisfactorily completed the requirements for the B.Sc.(Med) degree, discontinues the study of Medicine at the University of Manitoba or other approved institution. In this case, the B.Sc. (Med) degree will not be conferred. Students may defer their final dissertation upon approval by the B.Sc.(Med) Director.

The program is on a Pass/Fail basis. Withdrawal from the program (without permission from the Director) outside of the normal voluntary withdrawal time frame will be considered a fail. Authorization for withdrawal while enrolled in the program is through written application to the Director. Withdrawal without permission will result in a Fail grade.

Program Fees

The program fees will be additional to the Max Rady College of Medicine tuition fees. Program fees change annually.

Program Terms

The program runs for 2 summer terms. Each term is generally between 12 and 13 weeks (subject to Max Rady College of Medicine schedule). Students are entitled to a 2 week paid vacation during each term (to be scheduled with project supervisor).

Stipendiary Support

Students receive stipendiary support for each term. Presently support is in the amount of $7500.00 per term.

Optional Clinical Exposure

If chosen, students are entitled to a minimum of 48 hours of in-clinic exposure over the two summers of the BSc (Med) Program.

One Summer Medical Student Research Program

General Information

The One Summer Medical Student Research program offers medical students the opportunity to engage in original research, either basic or clinical, under the supervision of a Max Rady College of Medicine supervisor. The program is open to both first and second-year medical students. The specific aim of the program is to develop student skills within the following areas:

Critical evaluation of data
Effective communication of results
Experimental design
Hypothesis testing

To successfully complete the One Summer Medical Student Research Program, students must complete three components:

Research project (completed within 1 summer)
Written report
Dissertation/ oral presentation

The program is open to undergraduate students (in their first or second year) in the Max Rady College of Medicine if approved by the Undergraduate Medical Student Research Program (UMSRP) Committee. The work for this program may be carried out in any department of the Max Rady College of Medicine at the University of Manitoba. This full-time (one summer term) program may not be taken concurrently with the BSc(Med) program or any part of the medical curriculum nor combined with any other programs such as traveling scholarships. Students in their first or second year of medicine in the Max Rady College of Medicine at the University of Manitoba who are in good academic standing may apply for the One Summer Medical Student Research program.

If you would like to learn more about the program, please visit https://umanitoba.ca/medicine/undergraduate-medical-education. For more information about the One Summer Research Program, email: [email protected]

MD/PhD Program

Purpose

The MD/PhD Program in the Max Rady College of Medicine is designed to produce academic clinician scientists who are interested in a career that combines both research and clinical medicine, providing them advanced clinical, academic and research skills.

Duration

The minimum program of study is the total required by the Max Rady College of Medicine for the MD program (4 years) plus the minimum requirements of the Faculty of Graduate Studies (normally two years beyond the level of the Master's degree, or three years beyond the level of a Bachelor's degree; see Faculty of Graduate Studies Academic Guide). Typically, students undertake a 3-6 year research training interval to successfully complete doctoral training. Most students complete training in 4-5 years. Students who obtained advanced/graduate training prior to admission may be granted advanced standing. Students will be considered to be full-time graduate students throughout the entire period. They then return to third year Medicine to begin Clerkship full time.

Eligibility

Medical Students are eligible to apply upon initial admission to Medicine and at any time during the first two years of the MD program. Eligibility criteria should be reviewed on the Advanced Degree website.

Application Process

Potential applicants should carefully review full details on the application process posted on the program website. Students wishing to apply should contact the Director of the Program early in the process. Acceptance will minimally require: 1) identification of a supervisor (within a department at the University of Manitoba which has an approved PhD program) who has adequate resources for the research expenses necessary for proposed program of study and whose department recommends acceptance, 2) submission of application dossier to the Program Admissions and Advisory Committee (PAAC) and their recommendation for acceptance and 3) acceptance by the Faculty of Graduate Studies.

Program Fees

The total tuition fees payable are the sum of the fees required for the MD and PhD programs of study. Continuing fees (Faculty of Graduate Studies) are also applicable. MD/PhD trainees that remain in good standing receive renewable stipend funding of $25,000 per annum for up to 6 years, or until successful defense and submission of their approved final PhD thesis. The stipend is terminated once the student has successfully defended their thesis and submitted the final corrected version to the Faculty of Graduate Studies. The 6 years of support is NOT lengthened by any years of support the student receives external to the program.

Administration

After initial assessment of the complete application dossier by the Advanced Degrees in Medicine Program Director, the program advisory and admission committee (PAAC), chaired by the Program Director, reviews all eligible applications and makes a recommendation to the host research department. The Program will:

review whether adequate resources are available for delivery of the program,
be a liaison with the trainee's host research department, the Max Rady College of Medicine, and Faculty of Graduate Studies, and
monitor student progress.

Please note, the graduate student activities of applicants accepted into the program are governed by the FGS regulations and/or supplemental regulations approved by the host research department.

Coursework

The minimum course requirements of the Faculty of Graduate Studies,as defined by individuals host research department supplementary regulations, are applicable in addition to the normal curriculum of undergraduate medical studies.

Research/Thesis Requirements

The student is required to dedicate their full time to the graduate program to make timely and effective progress towards meeting degree requirements (research and academic) for successful completion. The quality and quantity of research supporting the thesis shall be consistent with that required for all other doctoral candidates in the field. A completed thesis submitted to the students PhD examining committee is required prior to returning to third year Medicine to begin Clerkship full time.

Additional Program Elements: Seminar Series and Research Progress Evaluations

Expectations for both the student and advisor are outlined in the Advisor Student Guidelines- Thesis/Practicum Programs, which must be reviewed and signed prior to any research. Students are required to regularly attend the designated research seminar series or journal clubs organized by the host research department. Students are also encouraged to seek out professional development opportunities offered by the host research department or University encompassing topics including effective writing, teaching training, and academic integrity. Students will be assessed a minimum of once per academic year, as per FGS guidelines. Students are required to prepare semi-annual updates for distribution to their advisory committee and the program director. Starting in the second year of the PhD training, trainees are eligible to receive up to $1000 funding per year towards attending and presenting their research at national or international conferences.

NOTE: The expenses covered to support the research allowance must be pre-approved by the program director prior to purchase.

Conferment of the Dual Degrees of MD/PhD

Normally the graduate degree is conferred on the next available date after successful defense of the thesis and submission of the final approved thesis. For simultaneous conferral of both the MD and graduate degree, an application for notification of delayed convocation must be made to and approved by the Faculty of Graduate Studies.

MD/MSc Program

Purpose

The combined-degree MD/MSc Program in the Max Rady College of Medicine is designed to begin development of academic clinician scientists by providing them advanced clinical, academic and research skills.

Duration

The minimum program of study is the total required by the Max Rady College of Medicine for the MD program (4 years) plus the minimum requirements of the Faculty of Graduate Studies (the minimum time is equivalent to two academic terms; see FGS Academic Guide. Completion of most programs requires more than this and students should review the host research department's supplemental regulations regarding specific requirements. Students who obtained advanced/graduate training prior to admission may be granted advanced standing. Students will be considered to be full-time graduate students (see (Faculty of Graduate Studies guidelines pertaining to Full-Time Status) throughout the entire period. Typically, following completion of Med II, students undertake at least a 2 year interval away from MD training to undertake and complete MSc training. They may also transfer to the MD/PhD Program. They then return to third year Medicine to begin Clerkship.

Eligibility

Application Process

identification of a supervisor (within a department at the University of Manitoba which has an approved MSc program) who has adequate resources for the research expenses necessary for proposed program of study and whose department recommends acceptance,
submission of application dossier to the Program Admissions and Advisory Committee (PAAC) and their recommendation for acceptance, and
acceptance by the Faculty of Graduate Studies. The MD MSc program provides the Student Stipend and limited Conference travel expenses for approved applicants.

Program Fees

The total tuition fees payable are the sum of the fees required for the MD and MSc programs of study. Continuing fees (Faculty of Graduate Studies) are also applicable. MD/MSc trainees that remain in good standing receive renewable stipend funding of $21,000 per annum for time spent actively engaged in full-time research (approximately 2-2.5 years). Trainees are also eligible to obtain up to $1000 research allowance per year (for up to 2 years) to support: laboratory consumables, applicable software, journal fees, or conference related travel expenses and presentation expenses.

NOTE: The expenses covered to support the research allowance must be pre-approved by the program director prior to purchase.

Administration

review whether adequate resources are available for delivery of the program,
be a liaison with the trainee's host research department, the Max Rady College of Medicine, and Faculty of Graduate Studies, and
monitor student progress.

Please note, the graduate student activities of applicants accepted into the program are governed by the FGS regulations and/or supplemental regulations approved by the host research department.

Coursework

The minimum course requirements of the Faculty of Graduate Studies, as defined by individuals host research department supplementary regulations, are applicable.

Research/Thesis Requirements

The student is required to dedicate their full time to the graduate program to make timely and effective progress towards meeting degree requirements (research and academic) for successful completion. The quality and quantity of research supporting the thesis shall be consistent with that required for all other MSc candidates in the field. A completed thesis submitted to the students MSc examining committee is required prior to returning to third year Medicine to begin Clerkship full time.

Additional Program Elements: Seminar Series and Research Progress Evaluations

Expectations for both the student and advisor are outlines in the Advisor Student Guidelines- Thesis/Practicum Programs, which must be reviewed and signed prior to any research. Students are required to regularly attend the designated research seminar series or journal clubs organized by the host research department. Students are also encouraged to seek out professional development opportunities offered by the host research department or University encompassing topics including effective writing, teaching training, and academic integrity. Students will be assessed a minimum of once per academic year, as per FGS guidelines. Students are required to prepare semi-annual updates for distribution to their advisory committee and the program director.

Conferment of the Dual Degrees of MD/MSc

Normally the graduate degree is conferred on the next available date after successful defense of the thesis and submission of the final approved MSc thesis. For simultaneous conferral of both the MD and graduate degree, an application for notification of delayed convocation must be made to and approved by the Faculty of Graduate Studies.

Introduction

This chapter contains the regulations and requirements that apply to all students, regardless of faculty or school.

Each faculty and school has its own supplementary regulations and requirements. These are published in the faculty or school chapters of the Academic Calendar. Some faculties and schools also have additional regulations and requirements governing their programs; these are available from the faculty or school.

It is the responsibility of each student to be familiar with the academic regulations and requirements of the University of Manitoba in general and of the specific academic regulations and requirements of their faculty or school of registration. Accordingly, students are asked to seek the advice of advisors in faculty and school general offices whenever there is any question concerning how specific regulations apply to their situations.

Residence and Written English and Mathematics Requirements

Residence Requirements For Graduation

Each faculty and school recommends to the Senate the number of credit hours each student must complete in order to graduate from its programs. Senate also requires each student to complete a minimum number of credit hours at the University of Manitoba -- this is called the “residence requirement.”

Unless otherwise stated in faculty and school chapters, the minimum residence requirement of the University of Manitoba is the work normally associated with one year in the case of programs of three years’ duration, and two years for programs of four years’ duration. Some faculties and schools may have additional residence requirements specified in their program regulations. However, in all cases, the residence requirement is assessed following an appraisal of the educational record of the student applying to transfer credits from another institution or applying to earn credits elsewhere on a letter of permission. The residence requirement is not reduced for students whose “challenge for credit” results in a passing grade.

University English and Mathematics Requirements for Undergraduate Students

All students are required to complete, within the first 60 credit hours of their programs, a minimum of one three credit hour course with significant content in written English, and a minimum of one three credit hour course with significant content in mathematics.

Some degree programs have designated specific written English and mathematics courses to fulfil this requirement.

Price Faculty of Engineering have their own written English requirements.

Some degree programs require that the written English and/or mathematics requirements be completed prior to admission.

See the program descriptions in the faculty and school chapters of the Academic Calendar for details.

Exemptions to the Written English and Mathematics Requirement

All students with completed baccalaureate degrees and who transfer into any program to which these requirements apply.
Registered Nurses entering the Bachelor of Nursing Program for Registered Nurses.
Students admitted before the 1997-98 Regular Session.
Written English exemption only: Students transferring from Université de Saint-Boniface who have completed a written French requirement (at the university) before transferring to the University of Manitoba will be deemed to have met the written English requirement.

Approved English and Mathematics Courses

A complete list of all courses which satisfy the university written English and mathematics requirement is provided below. (When searching for courses in Aurora, students may search Course Attributes for courses that satisfy the written English and Mathematics requirements).

Note that some programs may restrict the choice of English or Mathematics courses. See the program descriptions in the faculty and school chapters of the Academic Calendar for details.

Written English Courses

Course List
Course	Title	Hours
AGRI 2030	Technical Communications	3
ANTH 2020	Relatedness in a Globalizing World	3
ARTS 1110	Introduction to University	3
ASIA 1420	Asian Civilizations to 1500 (B)	3
ASIA 1430	Asian Civilization from 1500 (B)	3
CATH 1190	Introduction to Catholic Studies	3
CATH 2010	Literature and Catholic Culture 1	3
CATH 2020	Literature and Catholic Culture 2	3
CLAS 2612	Greek Literature in Translation	3
CLAS 2622	Latin Literature in Translation	3
ENGL 0930	English Composition	3
ENGL 0940	Writing About Literature	3
ENGL 1XXX	All English courses at the 1000 level
ENGL 2XXX	All English courses at the 2000 level
ENVR 2810	Environmental Critical Thinking and Scientific Research	3
FAAH 2930	Writing about Art	3
FILM 2280	Film and Literature	6
FORS 2000	Introductory Forensic Science	3
GEOG 2900	Geography of Canadian Prairie Landscapes (A)	3
GEOL 3130	Communication Methods in the Geological Sciences	3
GMGT 1010	Business and Society	3
GMGT 2010	Business Communications	3
GPE 2700	Perspectives on Global Political Economy	3
GRMN 1300	Masterpieces of German Literature in English Translation (C)	3
GRMN 1310	Love in German Culture in English Translation (C)	3
GRMN 2120	Introduction to German Culture from 1918 to the Present (C)	3
GRMN 2130	Introduction to German Culture from the Beginnings to 1918 (C)	3
GRMN 2500	Special Topics in German in English Translation (C)	3
GRMN 2510	German Fairy Tales from the Brothers Grimm to Hollywood (C)	3
GRMN 2520	Spies: Stories of Secret Agents, Treason, and Surveillance (C)	3
GRMN 2530	My Friend the Tree: Environment and Ecology in German Culture in English Translation (C)	3
GRMN 3262	Representations of the Holocaust in English Translation (C)	3
GRMN 3270	Studies in Contemporary German Cinema (C)	3
GRMN 3282	Sex, Gender and Cultural Politics in the German-Speaking World in English Translation (C)	3
GRMN 3390	German Representations of War (C)	3
GRMN 3510	Special Topics in German in English Translation (C)	3
GRMN 3530	Special Topics in Comparative German and Slavic Studies (C)	3
HIST 1XXX	All History courses at 1000 level
HIST 2XXX	All History courses at 2000 level
HNSC 2000	Research Methods and Presentation	3
HYGN 1340	Communications	2
INDG 2020	The Métis in Canada	3
INDG 2110	Introduction to Indigenous Community Development	3
INDG 2530	Introduction to Indigenous Theory	3
KPER 2120	Academic Skills in Kinesiology and Recreation Management	3
LABR 1260	Working for a Living	3
LABR 1290	Labour Unions and Workers' Rights in Canada	3
LABR 2200	Labour History: Canada and Beyond (C)	3
LABR 2300	Workers, Employers and the State	3
LABR 4510	Labour Studies Field Placement Seminar	3
LAW 1540	Legal Methods	5
LAW 2650	Introduction to Advocacy	3
LING 2740	Interpretation Theory	3
PHIL 2612	A Philosophical History of Science	3
PHIL 2614	Philosophy of Science	3
PHIL 2790	Moral Philosophy	6
PHIL 3220	Feminist Philosophy	3
POL 1900	Love, Heroes and Patriotism in Contemporary Poland	3
POL 2600	Polish Culture until 1918	3
POL 2610	Polish Culture 1918 to the Present	3
POL 2660	Special Topics in Polish Literature and Culture	3
POLS 1502	Introduction to Political Studies	3
PSYC 2500	Elements of Ethology	3
PSYC 3380	Nature, Nurture and Behaviour	3
PSYC 4520	Honours Research Seminar	6
RLGN 1440	Evil in World Religions	3
RLGN 2032	Introduction to the Study of Religion	3
RLGN 2036	Introduction to Christianity	3
RLGN 2052	Conservative Christianity in the United States	3
RLGN 2112	Medicine, Magic, and Miracle in the Ancient World	3
RLGN 2116	Cognitive Science and Religion	3
RLGN 2140	Introduction to Judaism	3
RLGN 2160	Hebrew Bible (Tanakh/"Old Testament")	3
RLGN 2162	Great Jewish Books	3
RLGN 2170	Introduction to the New Testament	3
RLGN 2222	The Supernatural in Popular Culture	3
RLGN 2590	Religion and Social Issues	3
RLGN 2770	Contemporary Judaism	3
RLGN 3102	Myth and Mythmaking: Narrative, Ideology, Scholarship	3
RLGN 3280	Hasidism	3
RUSN 1400	Masterpieces of Russian Literature in Translation	3
RUSN 1410	Love in Russian Culture in English Translation	3
RUSN 2280	Russian Culture until 1900	3
RUSN 2290	Russian Culture from 1900 to the Present	3
RUSN 2310	Exploring Russia through Film	3
RUSN 2410	Russian Literature after Stalin	3
RUSN 2600	Special Topics in Russian Culture in English Translation	3
RUSN 2740	Literature and Revolution	3
RUSN 3770	Tolstoy	3
SLAV 3530	Special Topics in Comparative German and Slavic Studies	3
SOC 3100	Practicum in Criminological/Sociological Research	6
SOC 3350	Feminism and Sociological Theory	3
UKRN 2200	Ukrainian Myth, Rites and Rituals	3
UKRN 2410	Ukrainian Canadian Cultural Experience	3
UKRN 2590	Ukrainian Literature and Film	3
UKRN 2600	Special Topics in Ukrainian Studies	3
UKRN 2770	Ukrainian Culture until 1900	3
UKRN 2780	Ukrainian Culture from 1900 to the Present	3
UKRN 2820	Holodomor and Holocaust in Ukrainian Literature and Culture	3
UKRN 3970	Women and Ukrainian Literature	3
WOMN 1500	Introduction to Women's and Gender Studies in the Humanities	3
WOMN 1600	Introduction to Women's and Gender Studies in the Social Sciences	3
WOMN 2560	Women, Science and Technology	3
WOMN 3520	Transnational Feminisms	3

Mathematics Courses

Course List
Course	Title	Hours
AGRI 2400	Experimental Methods in Agricultural and Food Sciences	3
ECON 2040	Quantitative Methods in Economics	3
FA 1020	Mathematics in Art	3
GEOG 3810	Quantitative Research Methods in Geography (TS)	3
MATH 1XXX	All Mathematics courses at 1000 level
MATH 2XXX	All Mathematics at 2000 level
MATH 3XXX	All Mathematics at 3000 level
MATH 4XXX	All Mathematics at 4000 level
MUSC 3230	Acoustics of Music	3
PHIL 1300	Introduction to Logic	3
PHIL 2200	Intermediate Logic	3
PHYS 1020	General Physics 1	3
PHYS 1030	General Physics 2	3
PSYC 2260	Introduction to Research Methods in Psychology	3
SOC 2294	Understanding Social Statistics	3
STAT 1XXX	All Statistics courses at 1000 level
STAT 2XXX	All Statistics courses at 2000 level
STAT 3XXX	All Statistics courses at 3000 level
STAT 4XXX	All Statistics courses at 4000 level

Course Identification

Credit Hours (Cr.Hrs.)

Each faculty and school develops courses for its degree credit programs, subject to Senate approval, and assigns a credit hour value to each course.

The credit hours for a course are expressed as a number associated with the course which indicates its relative weight. There is a correlation between class hours and credit hours (i.e. 6 credit hours = 3 hours a week, two terms; and 3 credit hours = 3 hours a week, one term).

For the purposes of registration, courses taught over both the Fall and Winter Terms have been divided into two parts. The credit hour value of the course are divided equally and applied to each part of the course. For example: for a six credit hour spanned course each of the Fall and Winter Term parts of the course will be assigned the value of three credit hours. Students registering for term spanning courses will receive one grade for the course and only when the second part is completed. The course grade will be applied to both the Fall and Winter parts of the course.

Prerequisite and Co-requisite Courses

Prerequisite: If a course is prerequisite for a second course, the prerequisite must be met in order to begin the second course. To determine whether or not a course has a prerequisite, see the course descriptions in the chapter of the faculty or school offering the course. Normally, a minimum grade of “C” is required in all courses listed as prerequisites, except as otherwise noted in the course descriptions.

For some courses, the prerequisite may be completed before registering for the second course or may be taken concurrently with the second course. To determine if a course may be taken concurrently, see the course descriptions in the chapter of the faculty or school offering the course.

Co-requisite: If a first course is a co-requisite for a second course, the first course must be completed in the same term as the second course. To determine if a course has a co-requisite, see the course descriptions in the chapter of the faculty or school offering the course.

Course Numbers

First Two to Four Characters

The two, three or four characters in every course number are a shortened version of the subject of the course.

Last Four Digits

At the University of Manitoba the last four digits of the course number reflect the level of contact with the subject.

For example:
ECON 1210

ECON is the code for Economics.

1210 indicates that it is an introductory or entry level course.

If the course requires a laboratory, this will be shown following the credit hours immediately following the title.
For example:
BIOL 3242 (lab required)

The 2000, 3000, 4000 course numbers indicate the second, third, and fourth levels of university contact with a subject.

Numbers in the 5000 range are normally associated with pre-Master’s work or courses in the Post Baccalaureate Diploma and the Post-Graduate Medical Education programs.

Courses numbered 6000-8000 are graduate courses of the Faculty of Graduate Studies.

Course numbers in the 9000 series are used to identify courses taken at the University of Winnipeg by students in the University of Manitoba/University of Winnipeg Joint Master’s Programs. The 9000 numbers do not indicate the level of the course taken (see Graduate Calendar or University of Winnipeg Calendar).

In most cases, some correlation exists between the course number and a student's year of study; that is, students in the third year of a program will generally carry course loads comprised primarily of 3000-level courses.

Other course numbering information

Courses with numbers that end in 0 or an even number are taught in English, most of which are offered on the Fort Garry or Bannatyne campuses or through Distance and Online Education.

Courses with numbers that end in odd numbers are taught in French at Université de Saint-Boniface.

Grades and Grade Point Average Calculation

Introduction

Final grades in most courses are expressed as letters, ranging from F, to A+ the highest. A grade of D is the lowest passing grade, however the minimum grade required to use a course as credit toward a degree or diploma program may be set higher by a faculty or school. Refer to faculty and school regulations. Each letter grade has an assigned numerical value which is used to calculate grade point averages. Grading scales used to determine the final letter grade may vary between courses and programs.

Some courses are graded on a pass/fail basis and because no numerical value is assigned to these courses, they do not affect grade point averages. Courses graded in this way are clearly identified in course descriptions and program outlines.

The Letter Grade System

Letter Grade System
Letter Grade	Grade Point Value	Description
A+	4.5	Exceptional
A	4.0	Excellent
B+	3.5	Very Good
B	3.0	Good
C+	2.5	Satisfactory
C	2.0	Adequate
D	1.0	Marginal
F	0	Failure
P		Pass
S		Standing

The grade of “D” is regarded as marginal in most courses by all faculties and schools. It contributes to decreasing a term, degree or cumulative Grade Point Average to less than 2.0. Courses graded “D” may be repeated for the purpose of improving a GPA. Note that some faculties and schools consider a grade of “D” as unacceptable and will not apply the course toward the program as credit. In most cases the course will need to be repeated to attain the acceptable grade. Refer to faculty and school regulations.

Calculation of Grade Point Average

The University of Manitoba will report cumulative and term grade point averages for all students through Aurora Student.
Please also refer to the Grade Point Averages Policy found in the University Policies and Procedures..

Quality Points

The quality points for a course are the product of the credit hours for the course and the grade point obtained by the student; e.g., 3 credit hours with a grade of “B” (3.0 points) = 3 credit hours x 3.0 = 9.0 quality points.

Quality Point Total

The quality point total is the sum of quality points accumulated as students proceed through their program of studies.

Grade Point Average (GPA)

The grade point average (GPA) is the quality point total divided by the total number of credit hours.

Example:

Grade Point Average
Course	Credit Hours	Grade	Grade Points	Quality Points
Course 1	3	B	3	9
Course 2	3	B+	3.5	10.5
Course 3	3	C+	2.5	7.5
Course 4	3	B	3	9
Course 5	3	A	4	12
Totals	15			48

Grade point average: 240 Quality Points / 15 Credit Hours = 3.20

Poor Grades and Program Progression

A course in which a “D” standing is obtained may need to be repeated by probationary students in certain faculties or where a minimum grade of “C” is required in a prerequisite subject or to meet degree requirements.

Students in doubt as to the status of their record should consult an advisor in their faculty or school.

For minimum grade levels, especially as they affect progression requirements, see the faculty or school regulations in the Academic Calendar or consult an advisor.

Academic Honours

Students qualify for the Honour List (Dean’s, Director’s, University 1) when they achieve qualifying grade point averages, as specified by the faculty/school or program regulations.

In addition, outstanding academic achievement will qualify students for other honours and awards. These include:

the University Gold Medal, which is awarded at graduation in each faculty or school to the student with the most outstanding academic record;
program medals, which are awarded by faculties and schools to the best student graduating from a specific program;
graduation “with distinction”, which is recorded on the transcripts of all students who attain a qualifying grade point average;
and other medals and prizes that are specific to programs or disciplines.

Academic Evaluation

Methods of Evaluation

Students shall be informed of the method of evaluation to be used in each course, as specified in the Responsibilities of Academic Staff with Regard to Students Policy, found in the University Policies and Procedures.

In departments where a course is offered in more than one section, the department offering the course endeavours to provide instruction so that all sections cover similar topics and that all students achieve a similar level of competency in the topic. However, there will be differences in evaluation as well as in teaching style, readings and assignments from one section to another. Students may contact the department for additional information before registration.

Credit for Term Work

In subjects involving written examinations, laboratories, and term assignments, a student may be required to pass each component separately. If no final examination is scheduled in a course, the student’s final grade will be determined on the basis of the method of evaluation as announced in the first week of lectures.

If credit is not given for term work, the student’s final grade will be determined entirely by the results of the final written examination. Where the final grade is determined from the results of both term work and final examinations, the method of computing the final grade will be as announced within the first week of classes. Should a student write a deferred examination, term grades earned will normally be taken into account as set out in the immediately preceding paragraph.

Repeating a Course

Elective courses graded “F” may either be repeated or another elective substituted. All electives in a program must be approved by the faculty or school.

Probation and Academic Suspension

Failure to meet minimum levels of performance as specified in the regulations of the faculty or school will result in a student being placed either on probation or academic suspension in accordance with the faculty or school regulations.

A student’s status is determined, following final examinations, at the end of each term (Fall, Winter or Summer terms) or at the end of an academic session as specified in faculty regulations. A student placed on probation is advised to discuss his/her program prior to the next registration with a representative of the dean or director to determine which courses, if any, should be repeated.

A student placed on academic suspension will normally be permitted to apply for re-entry to the faculty or school after one year has elapsed, but reinstatement is not automatic and individual faculty or school regulations must always be consulted.

While on suspension, students are not normally admissible to another faculty or school.

Other Forms of Earning Degree Credit

Letter of Permission for Transfer of Credit

Students in degree programs at this university may take courses at other recognized colleges or universities for transfer of credit provided such courses are approved at least one month prior to the commencement of classes at the other institution by the faculty or school in which they are currently registered. The approval is subject to individual faculty/school regulations and is granted in the form of a Letter of Permission. The student must obtain a Letter of Permission whether or not the course/s being taken are for transfer of credit to the University of Manitoba. Failure to obtain a Letter of Permission may have serious academic implications.

To obtain a Letter of Permission, application must be made to the Registrar’s Office as early as possible and at least one month prior to when required at the other institution.

Each application must be accompanied by the appropriate fee. The fees are for each application and a separate application is required for each session and institution regardless of the number of courses being considered. Students planning to seek permission to take courses elsewhere for transfer of credit to the University of Manitoba are cautioned to check the current Academic Calendar for the residence and degree requirements of the degree programs in which they are enrolled.

Transferred courses will be given assigned credit hour values and grades. The transferred grade will be included in the student's degree and cumulative GPA.

Challenge for Credit

The purpose of Challenge for Credit is to provide students of the university with some means of obtaining academic credit in University of Manitoba courses (not otherwise obtainable as a transfer of credit from other institutions) for practical training and experience, or reading and study previously completed. Students who have registered to challenge would normally not attend classes or laboratories. Courses which have previously been taken at the University of Manitoba may not be challenged for credit.

To be eligible to challenge for credit a student must first be admitted to a faculty or school of the University of Manitoba. Eligible students will be required to demonstrate their competence in the courses which they are challenging for credit. Where formal, written examinations are required, these will be generally scheduled during the regular examination sessions in April/May, June, August, or December.

For information regarding requirements, procedures, applications and fees a student should contact the office of the faculty or school in which the student is enrolled, or in the case of new students, the faculty or school to which the new student has been admitted.

Application of Course Credit when transferring between Programs within the University of Manitoba

When students transfer into program from another faculty or school within the University of Manitoba, some course credits previously earned may be applied to the new program. The credit hour value assigned by the faculty or school that offers the course is used. That is, there can only be one credit weight designated for a course with a particular course number.

Appeal of Academic Decisions, Admission Decisions and Academic Accommodation Decisions

The Senate Committee on Appeals will consider appeals of Academic Decisions, Admission Decisions and Academic Accommodation Decisions, in accordance with the Senate Committee on Appeals policy and procedure.

Academic Decisions: Decisions of Faculty/School Councils or their Appeal Bodies, of Professional Unsuitability Committees, of Faculty/School Award Selection Committees and of the Comité d’appels de l’Université de Saint Boniface upon application by Appellants.

Admission Decisions: Decisions of Faculty/School/College admission selection committees, and these only when the Appellant has sought reconsideration by the admission selection committee as set out below:

i) Administrative decisions which affect the admission process

ii) Decisions of Faculties/Schools/Colleges or Admissions Office personnel regarding eligibility requirements

iii) Decisions of Faculties/Schools/Colleges regarding granting transfer of credit at the point of admission and possible granting of advanced standing

Academic Accommodation Decisions: Decisions of the Director of Student Accessibility Services (SAS) regarding a request for reconsideration of a proposed accommodation.

The Senate Committee on Appeals policy and procedure as well as an Appeal Form may be obtained from the Governing Documents website.

Academic Integrity

The University of Manitoba takes academic integrity seriously. As a member of the International Centre for Academic Integrity, the University defines academic integrity as a commitment to six fundamental values: honesty, trust, fairness, respect, responsibility and courage. (International Centre for Academic Integrity, 2014)

To help students understand the expectations of the University of Manitoba, definitions for the types of prohibited behaviours are in the Student Academic Misconduct Procedure and provided below.

"Academic Misconduct" means any conduct that has, or might reasonably be seen to have, an adverse effect on the academic integrity of the University, including but not limited to:

(a) Plagiarism – the presentation or use of information, ideas, images, sentences, findings, etc. as one’s own without appropriate attribution in a written assignment, test or final examination.

(b) Cheating on Quizzes, Tests, or Final Examinations – the circumventing of fair testing procedures or contravention of exam regulations. Such acts may be premeditated/planned or may be unintentional or opportunistic.

(c) Inappropriate Collaboration – when a student and any other person work together on assignments, projects, tests, labs or other work unless authorized by the course instructor.

(d) Duplicate Submission – cheating where a student submits a paper/assignment/test in full or in part, for more than one course without the permission of the course instructor.

(e) Personation – writing an assignment, lab, test, or examination for another student, or the unauthorized use of another person’s signature or identification in order to impersonate someone else. Personation includes both the personator and the person initiating the personation.

(f) Academic Fraud – falsification of data or official documents as well as the falsification of medical or compassionate circumstances/documentation to gain accommodations to complete assignments, tests or examinations.

Note that the above applies to written, visual, and spatial assignments as well as oral presentations.

Over the course of your university studies, you may find yourself in situations that can make the application of these definitions unclear. The University of Manitoba wants to help you be successful, and this includes providing you with the knowledge and tools to support your decisions to act with integrity. There are a number of people and places on campus that will help you understand the rules and how they apply to your academic work. If you have questions or are uncertain about what is expected of you in your courses, you have several options:

Ask your professor, instructor, or teaching assistant for assistance or clarification.
Get support from the Academic Learning Centre or Libraries:
Visit the Academic Integrity site for information and tools to help you understand academic integrity.
Make an appointment with the Student Advocacy office. This office assists students to understand their rights and responsibilities and provides support to students who have received an allegation of academic misconduct.

Appeals of Grades

Appeal of Term Work

Students may formally appeal a grade received for term work provided that the matter has been discussed with the instructor in the first instance in an attempt to resolve the issue without the need of formal appeal. Term work grades normally may be appealed up to ten (10) working days after the grades for the term work have been made available to the student.

The fee which is charged for each appealed term work grade will be refunded for any grade which is changed as a result of the appeal.

Appeal of Final Grades

Final grades are not released to students who are on “Hold Status”; the deadline for appeal of assigned grades will not be extended for students who were unable to access their final grades due to a hold.

These regulations expand on the Final Grades Procedures found in the University Policies and Procedures.

Attendance and Withdrawal

Attendance at Class and Debarment

Regular attendance is expected of all students in all courses.

An instructor may initiate procedures to debar a student from attending classes and from final examinations and/or from receiving credit where unexcused absences exceed those permitted by the faculty or school regulations.

A student may be debarred from class, laboratories, and examinations by action of the dean/director for persistent non-attendance, failure to produce assignments to the satisfaction of the instructor, and/or unsafe clinical practice or practicum. Students so debarred will have failed that course.

Withdrawal from Courses and Programs

Voluntary Withdrawal

The registration revision period extends two weeks from the first day of classes in both Fall and Winter terms. Courses dropped during this period shall not be regarded as withdrawals and shall not be recorded on official transcripts or student histories. The revision period is prorated for Summer terms and for parts of term.

After the registration revision period ends, voluntary withdrawals (VWs) will be recorded on official transcripts and student histories.

The following dates are deadlines for voluntary withdrawals:

The Voluntary Withdrawal deadline shall be the 48th teaching day in both Fall and Winter term for those half-courses taught over the whole of each term;
The Voluntary Withdrawal deadline for full-courses taught over both Fall and Winter term shall be the 48th teaching day of the Winter term; and
The Voluntary Withdrawal deadline for full-and-half courses taught during Summer terms or during some other special schedule shall be calculated in a similar manner using a pro-rated number of teaching days.

The exact Voluntary Withdrawal dates that apply to courses offered in the current academic session are published in the Academic Schedule.

Authorized Withdrawal

Subject to the provision of satisfactory documentation to the faculty of registration, Authorized Withdrawals (AWs) may be permitted on medical or compassionate grounds.

Required Withdrawal from Professional Programs

Senate, at the request of some faculties and schools, has approved bylaws granting them the authority to require a student to withdraw on the basis of unsuitability for the practice of the profession to which the program of study leads.

This right may be exercised at any time throughout the academic year or following the results of examinations at the end of every year.

This right to require a student to withdraw prevails notwithstanding any other provisions in the academic regulations of the particular faculty or school regarding eligibility to proceed or repeat.

Where Senate has approved such a bylaw, that fact is indicated in the Academic Calendar chapter for that faculty or school. A copy of the professional unsuitability bylaw may be obtained from the general office of the faculty or school.

Deferred and Supplemental Examinations

These regulations expand on the Deferred and Supplemental Examinations Procedures found in the University Policies and Procedures.

Accepting Standing in Course without Examination

In the event that a student is unable to write a deferred examination as it has been scheduled, a grade may be assigned without examination (please refer to the Deferred and Supplemental Examinations Procedures). A student who accepts standing in a course without examination may not, at a later date, request permission to write a deferred examination in the course.

Supplemental Examinations

Supplemental Examinations are offered by some faculties to students who have not achieved the minimum result in required courses.

Students who are granted supplemental privileges are normally required to sit the examination within thirty (30) working days from the end of the examination series in which the supplemental grade was received, unless the progression rules of a faculty or school require the successful completion of an entire academic year before a student is eligible to proceed into the next. In this case, students are obliged to sit the examination at the next ensuing examination period.

Final Examinations

These regulations expand on the Final Examinations and Final Grades Policy and Procedures found in the University Policies and Procedures.

General Examination Regulations

Students (with the exception of students auditing courses) are required to write all final examinations. Those who absent themselves without an acceptable reason will receive a grade classification of “NP” (No Paper) accompanied by a letter grade based on term work completed, using a zero value for incomplete term work and for the final examination. If no credit for term work is involved, a grade of “F” will be assigned. Under certain conditions a student may apply for a deferred examination; see Deferred and Supplemental Examinations.

Examination Schedules

For most faculties, schools and colleges, final examinations are normally conducted in December for Fall Term courses; in April/May for Winter Term and Fall/Winter Term spanned courses; and in August for Distance and Online Education Summer Term courses. Exact dates for the exam period can be found in the Academic Schedule.

The Schedule of Final Exams for Fall and Winter is made available by the Registrar’s Office approximately one month after the beginning of the term. This schedule is made available on the Registrar’s Office Website and includes finalized dates and times for each exam. Exam locations are added to the schedule at a later date. Summer Term courses, final exam details will be made available 1 – 2 weeks before the posted exam period.

Students must remain available until all examination and test obligations have been fulfilled. Travel plans are not an acceptable reason for missing an exam.

Examination Personations

A student who arranges for another individual to undertake or write any nature of examination for and on his/her behalf, as well as the individual who undertakes or writes the examination, will be subject to discipline under the university’s Student Discipline Bylaw, which could lead to suspension or expulsion from the university. In addition, the Canadian Criminal Code treats the personation of a candidate at a competitive or qualifying examination held at a university as an offence punishable by summary conviction.

Hold Status

More details about being on Hold can be found online on the Registrar's Office website.

Students will be placed on "Hold Status" if they incur any type of outstanding obligation (either financial or otherwise) to the university or its associated faculties, schools, colleges or administrative units.

Some typical reasons for holds are:

Program/course selection must be approved
U1 student must transit into the Faculty of Arts or Science
Required Major, Minor and/or Concentration declaration
Transcripts or documents required from other institutions
Unpaid tuition and/or other university fees
Outstanding library books and/or fines
Parking fines
Pending disciplinary action

Depending on the reason for the hold, limited or no administrative or academic services will be provided to students on Hold Status until the specific obligations have been met.

Students must clear their holds prior to registration by contacting the appropriate office. Students with outstanding financial obligations to the university will not be permitted to register again until the hold has been cleared or permission to register has been obtained from the Office of the Vice-President (Administration).

Advisor and Program Holds

Students enroled in some programs are required to discuss their course selections and program status with an advisor prior to registration. Advisor and Program Holds normally only restrict registration activity; other administrative services remain available.

Students can verify whether their program requires consultation with an advisor by checking their faculty/school section of the Academic Calendar, or by viewing their Registration Time and Status in Aurora.

Graduation and Convocation

Graduation

Students may graduate from the University of Manitoba in May/June, October, and February of each year. (Convocation ceremonies are held in May/June and October only).

Students are eligible to graduate when they have completed all of the requirements for their degree program in accordance with the regulations described in the chapter General Academic Regulations and the regulations available from the general offices of their faculties and schools.

It is the responsibility of each student to be familiar with the graduation requirements of the program in which they are enrolled. Consultation with academic advisors is advised to ensure that graduation requirements are met.

Please refer to the Registrar’s Office website for Frequently asked Questions about Graduation and Convocation.

Application for Graduation

Every candidate for a degree, diploma or certificate must make formal application at the beginning of the session in which he/she expects to complete graduation requirements.

Application is to be made through Aurora Student. (Log into Aurora Student; click Enrolment and Academic Records, then Declarations, then Declare Graduation Date.)

Changing a Graduation Date

If you need to change your graduation date after you have made your declaration, you must contact the general office of your faculty, college, or school as soon as possible.

Receipt of Information about Graduation

After you have declared your graduation, you will be sent a series of e-mails to your University e-mail account, requesting you to verify your full legal name, asking you about your attendance at convocation, providing convocation information, and so on. It is imperative that you activate your University of Manitoba email account and check it regularly.

Convocation

Convocation ceremonies are held in May/June and October of each year.

February graduates are invited to attend the May/June ceremonies.

Graduating students are encouraged to attend with their families and friends because it is the one ceremonial occasion that marks the successful conclusion of their program of studies.

Graduates who wish to attend Convocation, verify their attendance at the Convocation ceremony by reserving their academic attire through the University approved supplier.

Students who, for any reason, do not attend Convocation will receive their degrees in absentia.

The Registrar’s Office will hold unclaimed parchments for a maximum of twelve months after graduation when any unclaimed parchments will be destroyed. These will include those not given at Convocation, those that were to be picked up in person but not claimed, those that were mailed but returned to the Registrar’s Office by the postal outlet or courier depot, those that were not issued due to a financial hold on a student’s records, and those that were reprinted immediately after convocation due to corrections.

It is critical that you update your address, phone number and email through Aurora whenever changes occur. Note that any changes made with the Alumni Association are not reflected in your University of Manitoba student records.

If you do not receive your parchment, it is your responsibility to follow up with the Registrar’s Office within a twelve-month period. Any requests for parchments after this time will be processed as replacements; there is a fee charged for replacement parchments.

Academic Dress

Students are responsible for making arrangements to reserve their academic attire through the University approved supplier. Rental fees apply. Details will be provided via e-mail once Convocation planning begins.

Convocation Information

Information on Convocation may be found on the Graduation/Convocation website.

Personal Information

Mailing Address

In order to receive University mail, it is essential that you to provide the Registrar’s Office with your current address. All mail will be directed to the address you provide. You may change your mailing address and phone number by accessing Aurora Student and then selecting Personal Information.

Change of Name

If you have changed your name since you were first admitted or if the name on your record is incomplete or inaccurate, official evidence of the name change or correction must be submitted to the Registrar’s Office along with a completed Request for Change of Name form. The University of Manitoba uses your full legal name on its records, transcripts, and graduation documents (a full legal name, for example, includes all names on your birth certificate - first, middle, and last - or on your study permit). Abbreviated names, Anglicized names, or initials should not be used unless they have been proven with appropriate documentation.